Can we even bid?
Local vendor preference, required certifications, specific industry experience or a named technology can rule you out on page 40.
AI RFP Agent · Built and used by OST
Self-Learning AI RFP Agent, Trained on Your Past Bids. Stop Reading Every RFP and Focus on the Ones You Can Win.
The OST RFP Agent connects to the bid platforms you already subscribe to, such as sam.gov, HigherGov, RFPMart and Bonfire, reads the full documents, and scores each one against your services and your past bids. It warns you early when a bid needs a notary, a mailed copy or a portal account, and it keeps watching for addendums until the deadline.
We built it for our own bid team because RFP feeds sent us thousands of “matches” and someone still had to read them all. Now one dashboard shows what to pursue, what to pass on, and what needs action this week.
Built for firms that bid on government, education and nonprofit work
sam.govHigherGovRFPMartBonfireand more, through your own API keys
Why RFP feeds are not enough
A keyword match is not a qualified bid.
Most RFP services ask for your service codes and send you every bid that matches. That is where the real work starts, not where it ends. Someone still has to open every document and answer the same questions:
Do we have the right examples?
Many RFPs ask for past projects of an exact type and size.
How do we submit?
A notarized form or a mailed hard copy needs action days early, not the night before.
What changed?
Addendums and Q&A answers arrive one email at a time, and missing one can disqualify you.
For most firms this takes one or two people reading full time. The OST RFP Agent does that reading for you and puts every answer on one screen.
Why the OST RFP Agent is different
Six things the RFP Agent does that RFP feeds don't.
A feed tells you a bid exists. The RFP Agent tells you whether it is worth your time, what it will take to submit, and what changed since you last looked.
Learns from your own bids.
Every RFP gets two scores. V1 checks the fit with your services. V2 also learns from the bids you pursued, passed on, won and lost, so the ranking gets closer to how your team actually decides.
Two AI agents, one second opinion.
Shortlisted bids are read by two independent AI models side by side. Each gives a pursue, maybe or pass verdict with a fit score and a confidence score. When they disagree, you see it right away.
Finds the deal breakers early.
Local vendor preference, required certifications, named technologies, industry experience and out-of-scope work are flagged as likely disqualifiers before anyone starts writing.
Warns you about paperwork in advance.
Notary forms, mailed or hand-delivered copies and new portal registrations show up in an alert bar with the days left, so you can act a week early instead of the night before.
Keeps watching after you decide.
The Submission Gate tracks addendums, Q&A answers and reissued RFPs. A replaced RFP is linked to the old one automatically, so nobody works from an outdated version.
One login instead of a hundred emails.
No more digging through daily reminder emails from every portal. Your whole team sees status, notes, documents and deadlines in one place.
How the OST RFP Agent works
From thousands of bids to a short list you can act on.
How the RFP Agent works · 4 steps into one dashboard
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Step 01
Collect
You share the API keys from the bid platforms you already subscribe to, such as sam.gov, HigherGov, RFPMart and Bonfire, and we link them to your agent. It pulls new bids every day, downloads the documents and removes duplicates across sources.
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Step 02
Score
Each bid gets a V1 score for fit with your services and a V2 score that also learns from your past pursue, pass, win and loss decisions. Top Picks rise to the top.
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Step 03
Analyze
For bids worth a closer look, two AI agents read the full RFP side by side. You get a verdict, fit and confidence scores, likely disqualifiers, evaluation criteria, the client's current website platform, an estimated budget, questions to ask, and your best matching case studies.
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Step 04
Submission Gate
Once you pursue a bid, the agent keeps checking for addendums, Q&A answers and reissued versions, and shows what changed and what it means for your response.
Everything lands in one dashboard with an alert bar for notary forms, mailed copies and portal accounts due soon.
Everything your bid team needs, in one place
Manage your whole bid pipeline from one screen.
No spreadsheets, no shared inbox, no sticky notes. Every bid moves through clear stages: To Review, Top Picks, Maybe, Pursued, Submitted, Awarded, Not Selected or Passed.
- To Review
- Top Picks
- Maybe
- Pursued
- Submitted
- Awarded
- Not Selected
- Passed
Finding and filtering
- Search by title, RFP ID, scope or notes
- Filter by state, service category, source, project type (website, software, both or software purchase)
- Filter by notary required, physical submission or portal account needed
- Sort and reorder columns, and save the view that works for you
AI analysis on every shortlisted bid
- Verdict, fit score and confidence score from two AI agents, side by side
- Likely disqualifiers with the exact quote from the RFP
- Evaluation criteria and weights pulled from the document
- Client's current website platform detected automatically
- Estimated budget range, key questions and best matching case studies
- Cost of each analysis shown openly (about $0.40 per RFP in our own use)
Deadlines and submission
- Days left on every bid, with expiring bids highlighted
- Alert bar for notary, mail-in and portal registration needs in the next 15 days
- Submission method and portal shown on each bid (email, Biddingo, eVA, BidNet Direct, DemandStar, PennBid and more)
- Addendum and Q&A tracking in the Submission Gate
Team workflow
- One-click Pursue, Waitlist or Pass
- Internal notes, proposal numbers and award results on each bid
- Download all RFP documents in one click
- Prompt Library and Companies view so your team reuses what works
Proven on our own pipeline
We built it for us first. Here is what it handles today.
66,000+
Public bids collected and tracked
65
Top Picks out of all of them, about 1 in 1,000
6+
Bid sources in one feed
2
Independent AI agents review every shortlisted bid
~$0.40
AI cost to fully read and analyze one RFP
15 days
Early warning window for notary, mail-in and portal deadlines
What used to take one or two people reading full time now takes a short daily review of the Top Picks list.
Same bids. Very different workload.
A typical RFP feed sends you bids. The RFP Agent sends you decisions.
| Question | Typical RFP feed | OST RFP Agent |
|---|---|---|
| Which bids match us? | Keyword and service-code match | Scored on your services (V1) and your past decisions (V2) |
| Can we actually bid? | You read the full RFP to find out | Disqualifiers flagged with the quote from the RFP |
| Is it worth it? | Your judgment, after reading | Two AI verdicts with fit and confidence scores |
| Notary or mailed copy? | Found on page 37, often too late | Alert bar with days left, 15 days ahead |
| Did anything change? | Daily reminder emails from each portal | Addendums, Q&A and reissued RFPs tracked and explained |
| Where is everything? | Inboxes, spreadsheets, portal logins | One dashboard for the whole team |
| What should we show them? | Search old proposals by hand | Best matching case studies suggested per bid |
Built for teams that win work through bids
Designed for the bids your team actually chases.
Agencies & IT service firms
Web, software, AI and marketing firms that bid on public sector work and can't afford a full-time RFP reader.
Government contractors
Firms working across federal, state and local portals who need one view of every opportunity and every deadline.
Small & diverse businesses
Women-owned, minority-owned and small businesses that need to pick the right bids, not the most bids.
Consultants & professional services
Engineering, architecture, training and consulting firms where each proposal takes days to write.
Proposal & capture teams
Teams that already have a feed but still spend hours reading, sorting and chasing addendums.
Nonprofits & grant seekers
Organizations tracking funding opportunities with strict submission rules.
Two ways to use the OST RFP Agent
Choose the setup that fits how your team bids.
Both options start from the same agent we use every day. We set it up around your services, your states and your past bids.
Option 1 · Managed subscription
Managed subscription
We run it. You review the short list.
A monthly or annual plan. We host the agent, connect the sources, tune the scoring and keep it running.
Best for: firms that want results without adding IT work.
Includes:
- Setup around your service categories, states and project types
- V2 scoring trained on your past bids and proposals
- Linking your bid platform subscriptions through their APIs, plus daily collection, scoring and AI analysis
- Alerts, Submission Gate and team logins
- Monthly tuning call
Option 2 · Private instance
Private instance
Your own copy, on your own cloud.
A one-time build of the RFP Agent for your team, with your own AI keys, your own data and full control.
Best for: larger firms, agencies with strict data rules, and teams that want to customize the agent.
Onboarding
Your first Top Picks list in days, not months.
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Day 1
Kickoff.
We link your bid platform subscriptions using their API keys, then learn your services, target states, certifications and the bids you like and don't like.
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Week 1
Live feed.
Your dashboard is live with daily bids, V1 scoring and alerts.
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Week 2
Trained on you.
We load your past bids and proposals so V2 scoring reflects how your team decides.
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Week 3 onward
Full agent.
AI analysis and the Submission Gate run on every pursued bid, and we tune the scoring as you use it.
FAQ
The questions bid teams usually ask.
We already pay for an RFP feed. Why do we need this?
Keep your feed. A feed finds bids that match your codes. The RFP Agent reads them, tells you which are worth your time, and tracks deadlines and changes. It replaces the hours of reading, not the subscription.
Which bid platforms does it work with?
The ones you already pay for. You share the API key from each subscription, such as sam.gov, HigherGov, RFPMart or Bonfire, and we link it to your agent. Your subscriptions stay in your name, and you can add or remove a platform at any time. Not subscribed to any yet? We will tell you which platforms fit the work you bid on.
How does it learn what we like?
V1 scores each bid on your service categories. V2 also learns from the bids you pursued, passed on, submitted, won and lost. The more you use it, the closer it gets to your team's judgment.
Why two AI models instead of one?
Two independent reviews catch more. When both agree, you can move fast. When they disagree, it is a signal to look closer before you commit days to a proposal.
Does it make the final bid decision?
No. The agent does the reading and gives a recommendation. Your team makes the call with one click: Pursue, Waitlist or Pass.
How does it handle addendums?
Once you pursue a bid, the Submission Gate keeps checking for addendums, Q&A answers and reissued versions. It links the new version to the old one and explains what changed.
Will it tell us about notary or mailed submissions?
Yes. These are pulled from the RFP and shown in an alert bar with the days left, starting 15 days before the due date.
Is our data private?
Your past bids, proposals and notes stay in your account and are only used to score bids for your team.
Does it write the proposal too?
Not today. It gives you the evaluation criteria, key questions and best case studies to start from.
How fast can we start?
Most teams see a live feed within the first week.
Ready to stop reading every RFP?
30 minutes. Your services, real bids, and a short list you could act on this week.