From Overwhelming Docs to Streamlined Collaboration

We engineered a high-performance platform for version tracking, section discovery, and seamless reviews.

About the Client

Scarywords is a modern platform designed to simplify and streamline the document review process, particularly for contracts and agreements. The solution caters to legal, compliance, and operational teams who often work with high-volume, version-sensitive documents. The platform focuses on enabling real-time collaboration, seamless document comparison, and intuitive keyword-based search functionalities to enhance accuracy and productivity in document management.

Why the Client Chose Us

Scarywords approached our team at OpenSource Technologies to build a robust, scalable platform capable of solving key pain points in document collaboration. Their core requirement was to create a solution that could:

Help teams easily locate critical sections in lengthy documents.
Track and visualize changes across multiple versions of a document.
Enable feedback integration from multiple reviewers.
Support large document processing with high performance and accuracy.s
Deliver an intuitive interface for users with minimal technical training.

Our experience with building secure, enterprise-grade software and our transparent development practices made us a suitable technology partner for this initiative.

What We Developed

We developed a full-featured web-based document collaboration platform that includes the following key functionalities:

Advanced Keyword-Based Search

Users can define, save, and manage a list of search keywords specific to their contracts.
The system supports dynamic keyword tagging and fast in-document search through API integration.
Even large documents can be scanned efficiently, returning accurate results instantly.

Document Comparison Engine

Users can upload multiple versions of the same document.
Two selected versions can be compared side-by-side in a synced viewer, with line-by-line differences visually highlighted using color codes.
This helps reviewers quickly spot amendments, additions, or deletions.

Collaborative Feedback Integration

Feedback can be inserted directly into the local copy of the document and then uploaded for collective review.
The system ensures continuity in the feedback loop and keeps track of version-specific comments.

Integrated Viewer Control

A built-in viewer allows users to view and interact with documents without downloading.
The comparison of versions is supported directly within the viewer, showing both documents in parallel with change tracking.

Search Results Save and Export

Users can save their search results within the document and download it for external review or archiving.
This ensures that key terms and findings are retained and portable.

User-Friendly Interface

Minimal learning curve thanks to a clean, intuitive interface.
Navigation, search, comparison, and feedback tools are accessible without technical training.

Challenges Faced

Efficient Parsing of Large Documents: Ensuring the platform could handle large legal contracts without lag was a technical challenge, especially for keyword search and version comparison.
Accurate Version Tracking: Maintaining a high level of accuracy in change detection between document versions required a custom-built diff engine with line-by-line syncing.
Feedback Consistency Across Versions: Managing feedback across updated versions of documents needed a structured approach to map comments even when the document structure shifted.
Maintaining Viewer Synchronization: Developing the viewer to display two different documents in a synchronized manner while highlighting changes accurately required careful design and performance tuning.

Delivered Product

The final solution was a secure, scalable document collaboration platform deployed in a cloud-based environment. It enabled legal and compliance teams to:

Rapidly locate critical clauses or terms.
Track revisions with visual clarity.
Seamlessly collect and manage feedback.
Eliminate redundancy and manual errors in contract review processes.

All features were built with performance, accessibility, and collaboration in mind, ensuring high adoption and user satisfaction.

Conclusion

Scarywords successfully transformed the contract review experience for its users by leveraging a purpose-built platform that delivers clarity, speed, and control. The solution stands as a powerful example of how automation, thoughtful UI design, and intelligent document processing can significantly improve operational efficiency in legal and administrative workflows.